Audio conferencing is a technology that is very popular and has become a part of the work life for people who are working is a distributed and virtual environment. The quality of the audio in the meetings is essential for both web and phone conferences, and it causes the most trouble. Apart from that, there are issues with the installation and maintenance of audio conference call services. Despite its significant advantage in running the day to day business, you will quickly realize that hosting and attending these conferences is quite a challenge due to background noise, echo and lack of audio clarity.
Understanding what conventional conference calls are: Conference calls are a useful mode of communication to find solutions and sort out issues. It is suited for situations like
- Direct interaction with clients or colleagues who can only be contacted by phone
- An important aspect to be resolved and a solution is needed quickly
- Places where internet connections are unstable
- When you have employees who work remotely or work from home
- Your company does not want to invest in costly software
Teleconferencing calls are meant to improve productivity and connect employees anywhere anytime, the lack of audio clarity in these calls impacts the participants and eventually the business.
How to invite a group to a conventional conference call:
Traditionally, conference call service providers will provide a bridge number to the participants of the call. Along with that, the hots will get a host passcode, and the participants will get a guest passcode. A request will be sent out to all the people who have to be in the call to join at a time allotted by the host. Dialing the passcode and going through the numerous options is quite a challenge, especially if the call does not get through. Listed below are the steps to schedule a conventional conference call.
Determine the program: Before you send out an invite to the participants, you should have an agenda in place on what is the purpose of the call. By having a plan in place, you will ensure that you will accomplish the goals of the meeting and also provide that the call is not off track. To enable you to track the meeting as well as generate reports a audio conference app will be beneficial.
Call hosting location: Using the audio conference call services you can connect to anyone from anywhere but you should choose the best place to host the call. The area you select should have a proper signal and if you plan to have web conferences then ensure there is internet connectivity. A quiet place where there is no background noise should be chosen as a location if you are hosting a call. In conventional conference calls hosting it is not easy as it involves a lot of processes, but using an App based solution can make things easy as they are intuitive.
Scheduling the call: If the participants are of different time zones ensure you find the best possible time that works for all. An app based solution for conference calls enables to send meeting invitations easily and allows participants to join without downloads.
Time: After deciding on the agenda, you can then determine the time duration the call will run. You should plan the time in such a way that the callers get enough time to put across their ideas. If the conference call is expected to last more than a couple of hours, plan for a short break for the callers.
Also Read: How To Fix Poor Audio Quality Of Conference Calls
Set a reminder: You can send an email or SMS reminder a day before or on the day of the conference including the meeting details like how to join the call and more. It is also a way to send the agenda to your team so that they are well prepared. When you use an app based solution, the software manages the meeting all with one-touch commands.
Benefits of using conference call applications:
There are many conference call app that enables users to make calls to an individual or a group with clear audio. One such app is the Huddle. It provides instant conferencing facility along with advanced features like live monitoring, recording of calls, pre-scheduling of conference calls, easy access, meeting management and much more. It also allows having multiple conference calls at a time along with the option of creating voice logs for creating MOM and report generation. The Huddle is the best app for conference call as apart from the features mentioned above also can send a message to the participants when the call is set up, and reminders before the conference start.
You can make use of the Voicesnap Huddle app and alert all your group members using SMS reminders. Get an app-based solution with just a tap on your phone! Relax and leave all the worries to us! Install the app on your mobile using the link provided below:
https://play.google.com/store/apps/details?id=voicesnap.huddle.activities&hl=en_IN
Call us to get more details: 044-30123232
