With the pandemic necessitating teleconferences for a productive ‘work from home’ experience, issues concerning improper conferencing can be highly annoying as these disrupt productivity over the long run. Audio conference call services in India play a significant role in bringing together individual employees who work from home and engage them in handling their jobs effectively.
Auto conferencing allows employees to connect with their colleagues and clients without requiring phone calls or emails. The services not only provide an effective platform to connect but also include features like recording conversations for future use that can be quite effective in decision making.
One of India’s top teleconference services, Voice Snap’s Let’s Huddle conference, is an app that caters to all your teleconferencing concerns. Meeting recordings, online conferences, meeting reminders and many other notable features are seamlessly incorporated in this app, making it an ideal choice for teleconference services. Enhanced encryption and controlled access make this even more worthy. This article compiles a complete list of issues commonly encountered during teleconferencing and solutions for those issues.
Common Teleconferencing Problems And The Ways To Fix Them
Teleconferencing is a web-based application that connects two or more remote participants. The effectiveness of technology has been astounding, especially during a time when the physical presence at the offices is quite demanding. Let us go through a few common issues pertaining to the teleconference services apart from the dysfunctions of the standard teleconference equipment such as microphones, cameras, headsets, and speakers.
Glitchy audio
Stuttering audio or audio cutting is a nightmare for users who have a tough time following the conversations. Majority of audio glitches are associated with a bad Wi-Fi connection that often leads to disconnection from the meeting.
Experts suggest that having a good internet connection is the best solution for clear audio and continuous communication. Positioning yourself near to the router can be the next best solution if you find this problem continuing with multiple services. Switching conferencing apps can also be given a try if the anomalies persist.
Echoes
Echoes are a common issue faced by the teleconference participants who prefer using speakers during the meetings. The only solution to overcome echoes is to avoid using speakers while in conversations or to reduce the volume of speakers with the help of some interference. Having multiple participants conversing in the same meeting in the same room can also be a reason for echo issues. Experts recommend using landlines for teleconferences.
Background noise
Being at home sometimes cannot prevent you from having noises in the background. These background noises can be a significant disturbance for everyone who is attending the meeting. The only solution to overcome this issue is by finding yourself a quiet room or requesting people in the house to keep the noise down until the session is over.
Concurrent speaking
Conference calls can be a tremendous headache when several participants try conversing all at a time. It not only makes the meeting chaotic but also deprives you of productive time.
Innovative teleconferencing apps have several features that allow you to moderate features of the participants by muting, unmuting, connecting, or disconnecting through a console. It makes sure that meetings are in order, and every voice is heard.
Difficulty with connections
Poor internet connection is the primary cause of troubled teleconferencing meetings. Sometimes update issues, or a wrong dial-in number can also lead to poor connection. Moderators can help participants by sending out troubleshooting links before the sessions, which can help them to solve issues by themselves. Dialling up the teleconference meetings minutes before is another way to ensure whether the connections are stable or not.
Meeting recorders
Absence of team members during a scheduled call can be challenging for the team that depends upon one other for work. Missing a team discussion can be difficult for the participant who might not have attended the conversation due to emergencies. The teleconference services often enable the moderators to record meetings that not only acts as a useful aid for the absentees but also can be used as Minutes of meeting voice files.
Reminders
Reminders are yet another feature that is quite useful for forgetful attendees. The auto-triggered SMS features remind the participants about the meetings minutes before the scheduled appointment.
Technical inabilities
Technical ignorance can indeed be a great hindrance for the meeting attendees who are inept with the features during an actual conversation—equipping oneself about the meeting tool before the meeting is imperative to attend the teleconferences without any issues.
Conclusion
Performance hiccups, system glitches, and networking issues can be a great hindrance for the employees who have no choice other than working remotely. Being mindful about the appropriate teleconference services and network connections for trouble-free and productive online meetings is the only way to have a successful meeting.
